VariTrack Benefits

The Benefits of VariTrack: Precision, Efficiency, and Savings

Managing large-scale, time-sensitive mailings is a complex task that demands accuracy, efficiency, and cost control. VariTrack goes beyond solving these challenges—it provides businesses with transformative benefits that streamline operations and create measurable value. Whether reducing postage costs or improving address corrections, VariTrack is designed to enhance every aspect of your mailing process.

Maximize Cost Savings

For businesses relying on high-volume mailings, every undeliverable piece represents wasted resources. VariTrack tackles this issue head-on with advanced address hygiene tools, including mail delivery checks and Address Change Service (ACS) updates. These features ensure addresses are accurate and up to date, dramatically reducing returned mail and eliminating unnecessary reprints.

In addition to minimizing errors, VariTrack optimizes presorting, qualifying your mail for discounted postage rates. These savings and reduced operational inefficiencies allow you to reallocate resources to more strategic initiatives. The result? Lower mailing costs and a greater return on investment for your business.

Improve Operational Efficiency

VariTrack automates manual processes to simplify complex workflows and eliminate common bottlenecks. From file uploads to real-time notifications, the platform ensures that every mailing job progresses smoothly and stays on schedule.

The centralized dashboard gives your team a clear overview of active and completed jobs, reducing the need for time-consuming manual tracking. Whether managing a single project or multiple campaigns, VariTrack makes it easy to oversee your entire operation from one secure, user-friendly portal.

By integrating seamlessly with your existing systems, VariTrack enables your team to focus on strategic tasks rather than troubleshooting operational delays, enhancing overall productivity.

Enhance Mailing Accuracy

Mailing errors don’t just cost money—they can jeopardize compliance, delay critical communication, and erode customer trust. VariTrack ensures your mail reaches its intended recipients through cutting-edge tools like address correction and USPS Intelligent Mail Barcode (IMB) tracking. Intelligent Mail Barcode (IMB) tracking is a USPS-compliant system that provides end-to-end visibility for every mail piece. By using IMB, VariTrack allows businesses to monitor the progress of their mail in real-time, from production to delivery. This advanced tracking capability ensures accuracy, reduces delays, and allows organizations to provide customers with reliable updates on their communications.

These features improve delivery accuracy and give you peace of mind, knowing that every piece of mail has been processed and sent correctly. This level of precision is invaluable for organizations handling sensitive communications like property tax notices, debt collection letters, or escrow statements.

Real-Time Visibility and Control

With VariTrack, you’re never left in the dark about the status of your mailing jobs. The platform’s real-time tracking capabilities allow you to monitor each mail piece as it moves through production, transit, and delivery.

The centralized dashboard gives you instant access to the latest updates, helping you identify and address potential issues before they become costly problems. This level of visibility enhances operational control and fosters stronger relationships with your customers by enabling clear and proactive communication about delivery timelines.

Tailored for Industry-Specific Needs

VariTrack is uniquely designed to solve the distinct challenges faced by industries with high-volume, time-sensitive mailings:

• Mortgage Companies: We seamlessly deliver personalized statements, escrow analyses, and compliance-ready disclosures, ensuring accuracy and adherence to regulatory standards.
• Credit Collection Agencies: Managing legally sensitive communications is critical, especially in an industry where research shows that individuals owing debts tend to move frequently. With Address Change Service (ACS) integrated into the VariTrack portal, you can track down the best available address, ensuring that debt collection notices reach the right recipient. This improves compliance and reduces the operational inefficiencies caused by undeliverable mail.
• Appraisal Districts: Simplify the mailing of property tax notices with tools that reduce undeliverable mail, track delivery progress, and ensure compliance with regulatory deadlines.
• Utilities: For utility providers, the accurate and timely distribution of billing statements, rate change notifications, and service updates is critical. VariTrack optimizes this process by integrating address validation, presorting for postal discounts, and offering real-time tracking to confirm delivery—ensuring customers receive essential information without delays.

Build Confidence with Security and Compliance

VariTrack transforms your mailing data into actionable insights with advanced reporting tools. These reports allow you to analyze job performance, track address correction results, and measure overall mailing accuracy.

The platform also stores historical data, giving you access to valuable archives for audits, customer inquiries, or long-term strategy planning. With VariTrack, you can refine your processes over time, continuously improving efficiency and communication reliability.

Create Long-Term Value for Your Business

The benefits of VariTrack go beyond day-to-day mailing operations. By reducing costs, improving accuracy, and streamlining workflows, the platform creates lasting value for your organization. Whether sending thousands of mail pieces monthly or handling sensitive customer data, VariTrack is your trusted partner for secure, efficient, cost-effective mailing solutions.

Ready to see how VariTrack can transform your mailing operations? Click here to learn more about its features and take the next step toward more intelligent, reliable communications.