Appraisal Preparation 2023
Greetings and Happy New Year!
We cannot believe it, but it is almost appraisal time again! We want to make sure that we are ready when the time comes so that we can provide the best service and fastest turnaround time, with the least amount of headache for you!
Some things to keep in mind before appraisal season begins are as follows:
Ordering Materials such as Envelopes and Inserts: Due to supply chain issues… still, we started appraisal preparations early this year and contacted many of you back in November about inventory. We have everything on order and expect to have the material we need before appraisal season. Paper and envelopes are becoming easier to come by this year, but we’re still not at pre-pandemic supply. Thank you to everyone for helping us get this started earlier than usual this year.
USPS National Change of Address (NCOA): Many of your property owners have moved. By using the NCOA service, you could cut down on your returned mail by making sure that your addresses are correct for those individuals who have filed a move update with the United States Postal Service within the last 48 months. Contact McKenzie Parker or Gary Tibbets for more information on this service or for an estimate based on the number of records in your database.
Appraisal Notice Changes for New and Existing Customers: If things have changed on your notice from last year, please let Gary Tibbets know as soon as possible so that we are ready to print and mail your notices when crunch time hits.
Secure FTP Site: For information about our secure FTP site please visit www.variverge.com/secureftp. If you remember, we rolled out a new FTP site two years ago, which you used to upload your data. Please take a second to log in to your FTP account beforehand and make sure you remember how and what your login information is. If you’ve forgotten your username OR password, there is a link on the FTP site to reset your login information. All you’ll need is to answer the security questions you used when you set up your account.
Desired Mail Date: VariVerge understands the importance of your deadlines and how the mail dates impact your ARB hearings. Because of this, we want to make sure that we are prepared and ready to get your mail to the USPS on your desired mail date. Please email McKenzie Parker as soon as possible to get on our calendar to secure your desired mail date.
When sending your desired mail date, please include the estimated quantity of notices you plan to send. We cannot add you to the schedule without the quantity. The sooner we can get your file, the better, so please let us know your desired mail date and your expected timeline for uploading your file. Specific to 2023, our calendar is closed as a mail date on April 14th and April 17th. Those dates were popular this year and filled up immediately. If you do not notify us ahead of time to secure your spot on the schedule, we cannot guarantee your desired mail date. If you’ve already reached out this year, disregard this notice!
Please refer to this contact information for all questions or concerns on any of the topics covered above. As always, we appreciate your business and look forward to another successful year of serving you!
The VariVerge Team
Gary Tibbets | [email protected] | 806-731-6873
McKenzie Parker | [email protected] | 432-203-6935
Luke Austin | [email protected] | 806-731-6850
Email Trent Morgan [email protected] for instructions.
VariVerge is constantly striving to bring you the best customer experience possible. We hope that this will be another reason why you continue to choose VariVerge as your print and mail provider.