Intelligent Mail Barcode

Intelligent Mail Barcode or IMB is used to create a more efficient way to handle the mail, for both the post office and you.

Efficient mail tracking and management are essential for businesses that rely on timely and accurate delivery of their communications. VariVerge’s Intelligent Mail Barcode System provides a cutting-edge solution for enhancing the predictability and visibility of your mail deliveries. By using the Intelligent Mail Barcode (IMB), we help businesses track their mail pieces from the moment they leave the printer to their final delivery, ensuring end-to-end visibility and compliance with USPS standards.

With the increasing demand for Mail Tracking and accurate delivery predictions, the IMB offers a modern approach to managing your mail operations, making it easier to improve communication efficiency with your customers.

What is Intelligent Mail Barcode?

The Intelligent Mail Barcode (IMB) is a 65-bar USPS-compliant barcode that provides detailed information about each mail piece. This technology allows VariVerge to precisely track your mail, monitor delivery timelines, and even access additional services such as address correction and delivery confirmation.

The IMB combines the functionalities of earlier barcode systems into one enhanced solution, streamlining the process of managing large-scale mailings. By utilizing this system, businesses can gain greater visibility into their mailing operations, allowing them to predict delivery dates and communicate more effectively with customers about the status of their mail.

Key Features of the Intelligent Mail Barcode System

• End-to-End Tracking: Our proprietary system provides detailed tracking information, enabling you to monitor each mail piece from the point of production to final delivery.
• USPS Compliance: Fully compliant with USPS regulations, ensuring your mailings are processed smoothly and without delays.
• Predictive Delivery Insights: Gain real-time insights into your mail’s expected delivery dates, allowing for better planning and customer communication.
• Enhanced Mail Management: Our proprietary tracking system allows for more efficient mail piece management and provides access to additional services such as address correction and return notifications.
• Flexible Application: The IMB can be used on a wide variety of mail pieces, from marketing materials and invoices to important legal or healthcare communications.
• Improved Customer Communication: By offering more visibility into the status of mailed items, the IMB improves your ability to communicate with customers regarding the timing and delivery of important documents.

Benefits of the Intelligent Mail Barcode System

• Enhanced Visibility: With VariVerge’s Track-n-Trace system, you gain complete visibility into the journey of your mail pieces, from the moment they’re printed to when they are delivered to recipients. This end-to-end tracking reduces uncertainty and improves your ability to provide updates to customers.
• Predictive Delivery: Knowing when mail will be delivered helps you coordinate campaigns, prepare for customer inquiries, and ensure time-sensitive communications are received on schedule.
• Operational Efficiency: By integrating VariVerge’s Track-n-Trace system into your mailing process, you can streamline operations, reduce human error, and automate tracking and reporting.
• Cost Savings: IMB helps reduce costs associated with undelivered or delayed mail by providing address correction services and enabling delivery confirmation.
• Customer Satisfaction: VariVerge’s Track-n-Trace system enhances transparency in your mail operations, leading to improved customer satisfaction by providing real-time updates on mail status and delivery expectations.
• For Insurance Companies: IMB ensures that policy documents, billing statements, and claim notifications are delivered accurately and on time, offering peace of mind to both providers and policyholders.
• For Utilities: Track and confirm the delivery of important communications such as billing statements, service updates, or outage notifications, ensuring timely delivery and customer awareness.
• For Hospitals and Medical Clinics: Securely track the delivery of sensitive medical communications, including patient billing statements, appointment reminders, and lab results, safeguarding patient confidentiality and compliance with HIPAA regulations.
• For Mortgage Companies: IMB helps guarantee that critical documents such as mortgage statements, payment reminders, and escrow notices are delivered promptly, ensuring clear communication with borrowers.
• For Credit Collection Agencies: Track the delivery of collection letters, payment reminders, and other sensitive financial communications to ensure compliance with regulatory standards and improve collection efficiency.
• For Tax Appraisal and Tax Assessment Offices: Ensure the timely delivery of important notices such as tax bills, property assessments, and payment reminders, improving taxpayer communication and compliance.
• For Government Agencies: Track and confirm delivery of crucial communications like regulatory updates, billing statements, and compliance notifications, enhancing service transparency and reliability.

How the Intelligent Mail Barcode System Works

1. Barcode Generation: The process begins by creating a unique Intelligent Mail Barcode for each mail piece. This barcode contains detailed information about the sender, recipient, and mail class.
2. Mail Sorting and Processing: As mail is prepared for distribution, the IMB is scanned and processed, ensuring that each piece is accounted for and sorted efficiently.
3. USPS Integration: The IMB is fully integrated with USPS systems, allowing for seamless communication and tracking throughout the mailing process.
4. Real-Time Tracking: As each mail piece moves through the postal system, it is scanned at various checkpoints, providing real-time updates on its location and status.
5. Delivery Confirmation: Once the mail piece is delivered, the IMB provides delivery confirmation, enabling you to verify that the recipient has received the communication.
6. Reporting and Analytics: Detailed reports and analytics are available, giving you insights into delivery timelines, delays, and overall performance of your mail campaigns.

Why Choose VariVerge for Intelligent Mail Barcode Services?

At VariVerge, we understand the importance of reliable, secure, and timely mail communications. Our Intelligent Mail Barcode System offers cutting-edge technology that enhances the way businesses track and manage their mail operations. Here’s why businesses choose VariVerge:

• USPS Expertise: Our team has extensive experience with USPS regulations and IMB integration, ensuring your mailings are compliant and processed efficiently.
• Customer-First Approach: We work closely with our clients to tailor solutions that fit their specific needs, offering flexibility and personalized service to improve your mail operations.
• Advanced Tracking and Reporting: With VariVerge’s Track-n-Trace system, we offer real-time tracking and comprehensive reporting. You can gain insights into your mailing performance and make data-driven decisions to improve communication efficiency.