If your business sends thousands of critical documents every month—mortgage statements, payment reminders, legal notices—then you already know the stakes. A late notice isn’t just a delay. A misdirected letter isn’t just an inconvenience. Each mistake carries the weight of regulatory risk, customer frustration, and potential revenue loss.
So, here’s the question:
Are your critical documents being mailed… or mishandled?
Managed Print Services (MPS) promises to address this issue. But let’s be honest—most providers move the problem. They’ll take your files and hand you a spreadsheet. They’ll process your data but leave you in the dark. If you’ve ever heard, “It’s already gone out,” without proof… You already know how dangerous that is.
That’s why VariVerge doesn’t just provide print and mail services. It provides accountability. And it starts with VariTrack.
What’s Wrong With Typical Managed Print Services?
Let’s call out what you already suspect. Traditional Managed Print Services are often:
- Disconnected from your core systems
- Opaque—leaving you guessing what’s been mailed and when
- Reactive—errors are found after they cost you money
- Hard to audit, even harder to trust
For mortgage lenders and credit collection agencies, that’s a minefield. You operate under strict deadlines, with compliance-driven requirements and zero room for error. Yet many MPS providers treat your business like any other. That’s not just outdated—it’s irresponsible.
The VariVerge Solution: A Strategic Partner, Not a Vendor
Here’s what sets VariVerge apart: we built our services specifically for high-stakes, document-sensitive industries like yours. We understand that each file you send contains personal data, which is subject to specific legal requirements and regulatory deadlines. That’s why we’ve engineered every part of our operation—from equipment to software—to deliver:
- 100% mail piece accuracy
- SSAE 18 SOC-certified security controls
- End-to-end job tracking and address hygiene tools
- Real-time updates, not after-the-fact reports
But the real game-changer is VariTrack.
VariTrack: The Control Panel Your MPS Was Missing
Most Managed Print Services operate like a black box: you send in your data, and you wait. If something goes wrong, you’re left sifting through spreadsheets, chasing down vendors, and guessing where the breakdown occurred. It’s an outdated system that’s reactive at best—and risky at worst.
VariTrack changes the equation. It’s not just a client portal. It’s a secure, fully integrated control panel that gives you real-time, actionable oversight of your entire print-and-mail workflow. Built from the ground up to support mission-critical communications, VariTrack delivers the transparency that regulated industries have long been missing. VariTrack is our proprietary online system built for real-time print and mail management. It’s not just a job log—it’s a full control panel that brings visibility, control, and intelligence to your document delivery process.
Here’s what that means in practice:
- Upload files directly through a secure interface
- Monitor job status in real-time—from data intake to envelope insertion to USPS handoff
- Access document-level tracking with 2D barcode verification
- Run National Change of Address (NCOA) checks before mailing
- Get Address Change Service (ACS) reports to clean up bad addresses after mail drops
- Export delivery reports for internal auditing, regulatory proof, or compliance reviews
Everything happens in one place. No blind spots. No file silos. No finger-pointing.
That level of visibility is transformative. It replaces uncertainty with clarity. It replaces email chains and phone calls with a single source of truth. And it puts executives—not vendors—back in control of print-driven communications.
With VariTrack, Managed Print Services become more than operational support—they become a strategic advantage. And in industries where timing, accuracy, and compliance are everything, that advantage pays off in both dollars and reputation.
Why This Matters to Mortgage and Credit Collection Executives
You don’t have time for delays, reruns, or guesswork. Your clients don’t either. Whether it’s a first delinquency notice or a year-end escrow statement, you need every single piece to go out accurately and on time.
Let’s break down the pain points that VariTrack eliminates:
Tired of not knowing what’s mailed?
VariTrack tells you. Each job is timestamped and updated through every phase of production. You see what’s been mailed—and what hasn’t—down to the individual record.
Sick of returned mail eating up your budget?
NCOA and ACS tools built into the portal catch incorrect addresses before printing and flag updated ones after mailing. That means fewer reprints, fewer call center complaints, and more accurate data in the long term.
Need proof for an audit—or a legal dispute?
Every document is tied to a barcode. That barcode is scanned, tracked, and logged. When compliance asks for evidence that a letter went out on March 7th, you don’t “think so.” You know.
Managing too many vendors or disconnected systems?
VariTrack combines file upload, email tracking, address hygiene, and reporting in a single, intuitive dashboard. Less juggling. Fewer mistakes. No outside integrations required.
In short, VariVerge designed VariTrack for people like you—leaders with too much on the line to leave mailing to chance.
Turning MPS Into a Strategic Advantage
Here’s the part that most executives miss: Managed Print Services aren’t just about outsourcing printing. Done right, MPS becomes a strategic tool.
With VariVerge and VariTrack, you gain operational clarity. You reduce risk. You free up internal staff who used to babysit mailing lists and chase down status reports. You shift from managing chaos to managing outcomes.
Think about what that means for your business:
- More efficient call centers (fewer “I never got it” complaints)
- Lower postage costs through automated presorting and address cleanup
- Fewer compliance flags from undelivered or late notices
- A tighter, cleaner database with every mailing cycle
That’s not just printing. That’s performance.
Bottom Line: Visibility, Accuracy, and Control—Built for Regulated Industries
You wouldn’t guess when a wire transfer went out. You wouldn’t know whether a compliance file had been submitted. So why guess whether your critical mail was sent?
VariVerge gives you the confidence of a partner who doesn’t just print your documents—we prove it, track it, and stand behind it. And with VariTrack, you don’t have to take our word for it. You can see it all for yourself.
Ready to stop wondering if your mail was correctly handled?
Let VariVerge take your Managed Print Services from a black box to a control panel. Schedule a walkthrough of VariTrack today.